NCVPS E-lert for December 5, 2025 (Early Start Classes End Today + New Spring Courses!)

The end of the semester is approaching, and we have a few tips for schools to help close out the semester. Following these steps will help with the success of your students and help you have grades prepared for your final report cards.

Timeline

Mark these dates on your calendar for the close of Fall Block 2025 classes:

• Last Day of Fall Block Early Start Classes: December 5, 2025
• Final Grades Posted for Fall Block Early Start Classes: December 11, 2025
• Last Day of Fall Block Standard Start Classes: January 9, 2026
• Final Grades Posted for Fall Block Standard Start Classes: January 15, 2026

Students will not be able to submit assignments after the last day of class unless they have been granted an extension.

Extensions

NCVPS grants course extensions for a variety of reasons. Summer courses have a 3-day extension window. All other courses have a 5-day extension window. Course extension requests must come from the school principal, ELA, or another school designee. The approval of course extension requests is NOT guaranteed. Course extensions are intended to provide additional time to complete small portions of coursework, not to make up large amounts of missing work or to finish a majority of the course. See the full details in our Course Extensions Guide.

EOC and CTE Testing

Be sure to check your NCVPS rosters for students in state-tested courses. Schools must administer all EOC, EOG, and CTE state tests. (Note: Some CTE courses do not have a state test.) Schools will also need to average the EOC and CTE scores into the final grades that we post for those courses. If you’ve not already made arrangements with your school’s testing coordinator, please do that right away.

Exam Exemptions

NCVPS teachers are expected to give final exams or final projects in non-EOC courses and CTE courses that require teacher-made exams. If your district has a policy to exempt seniors (or others) from final exams, here is the NCVPS process.

1. Notify your students and the NCVPS teachers that your students will not take the final exam based on your district’s or charter school’s policy.
2. On the NCVPS final grade report, we report three grades: Classwork (80%), Final Exam (20%), Final Grade. If you notify our teachers about the exam exemptions, they will enter “EX” (exemption) for the exam grade. The classwork grade will then be used for the final grade.
3. If you have students with exam exemptions and have not notified our teachers, only use the Classwork grade for the final grade. You will not record our Final Exam grade and the Final Grade for exempted students.

In addition, schools may recalculate the final overall grade by adjusting the weighting of the final exam/project to align with local policies.

Grades

Our final grade report will show the weighted coursework grade (80%), the final exam grade (20%), and the final grade. EOC and CTE courses will only show the coursework grades. Schools must calculate the EOC and CTE state test grades to get their final grades. Follow this link to see what the final grade report will look like.

NCVPS Grading Policies

You will want to be aware of our grading policy and how we weight grades, especially for state-tested courses where you will need to calculate the final grade once you receive your test scores. Review our Grades Quick Reference Guide to see how we calculate grades.

Report Cards and Transcripts

Schools must enter grades into Infinite Campus. Be sure the data manager has access to the grade report and understands our grade calculations. Be sure to examine the spreadsheet closely to find the final grade. This will be essential when your data manager enters NCVPS grades into Infinite Campus to avoid data entry errors.

Middle School Reporting

For middle school students taking high school courses, middle schools should ensure that they use the NCVPS course codes so that their students can receive high school credit for those courses. You can find course codes in our catalog, or in the second column of any grade report.

NCAA Eligibility Center

Please see our “Reporting NCVPS Classes On Transcripts for the NCAA” quick reference guide here. There are some essential reporting steps to take to ensure a student’s NCAA eligibility.

Grade Questions

If you have questions about a student’s grade, you should send those directly to the student’s teacher or submit a help ticket to the Virtual Support Center.